Fall Conference FAQs

by bryank

What’s included?

What items are covered in the registration fee?

Two great keynotes, engaging breakout sessions, breakfast, lunch, coffee/tea and afternoon snacks, publishers’ exhibits, door-prize drawing, and alumni events. All conference attendees will also receive a conference folder with CEUs, a program booklet, and other conference materials.

What time should I arrive for the conference?

You can view a general schedule of events here! We suggest you arrive during the registration and check-in window each day. That will give you plenty of time to get your registration materials, grab some breakfast, and find a seat for the keynote speaker.

What time does the keynote start?

Morning announcements and the introduction for the keynote speaker on Friday will begin at 8:30am. The keynote speaker will present from 9-10am. The first concurrent session starts at 10:10am.

Morning announcements and the introduction for the keynote speaker on Saturday will begin at 8:15am. The keynote speaker will present from 8:30-9:30am. Session V will begin at 9:40am.

I can’t find my CEUs. How can I get a new copy?

All conference attendees will receive CEUs in their conference folders. Please keep track of your folders. If you lose your folder or CEUs, please contact MDE (mde.el@state.mn.us) for duplicate CEUs.

What items are not covered in the registration fee?

Thursday’s EL Coordinator and Migrant Coordinator meetings are not included in the registration fee. If you are interested in attending these meetings, you need to register separately.

What are the EL Coordinator and Migrant Coordinator meetings?

These meetings take place on Thursday and are organized by the Minnesota Department of Education.

The EL Coordinator’s Meeting is for K-12 English Learner Program Coordinators from Minnesota school districts and charter schools. The meeting will include updates from the Minnesota Department of Education related to English Learner programming and assessment as well as policy issues and other initiatives impacting English Learners in Minnesota.

The Migrant Education Program (MEP) Coordinator Meeting will highlight the Migrant Education Program in Minnesota.

 

 Accommodations

I need to stay overnight. Is there a special rate for conference goers?

Yes. You can call and mention MELEd or the MinneTESOL conference, or you can book your room online. The cost for a single or double room at the DoubleTree Hilton will be approximately $87/night. This rate is valid until two weeks before the start of the conference.

 

Grants/Scholarships

Are grants or scholarships available to cover registration fees or memberships?

Up to 60 volunteers may receive registration reimbursement upon completion of 2 or 3 hour volunteer shifts during the conference. Volunteers will receive volunteer assignments via email around September 1st.

To be eligible, applicants must be current MinneTESOL members. You can renew your membership here. Applicants must also fulfill one of the following roles: registration table, technology/room assistant, or silent auction table during the conference.

Interested volunteers need to register and pay for registration prior to volunteering at the conference. Eligible volunteers may receive reimbursement for the full conference registration (1 or 2 days) upon completion of 2-3 hour volunteer shift on one day of the conference.

Due to volume of interest, the number of reimbursements given to members of a single institution will be capped at 5-6 volunteers. Reimbursements will be assigned on a first-come, first-served basis.

If you are interested in this reimbursement opportunity, please complete this volunteer interest survey.

Volunteers will be contacted by the end of August regarding volunteer placements and reimbursement assignments.

 

Registration

The price of registration looks different than the table on your website. What are these “extra charges”?

Due to quirks in our registration software, we had to separate the total cost of registration into a “base fee” (what you see when you choose your type of registration) as well as “extra charges” (the cost of registration per day). This allows you to choose one of the registration types (member, nonmember, presenter, etc.) AND choose to attend one or both days of the conference. The total cost of registration is available on our How to Register page.

Do presenters need to register for the conference?
Yes.  Presenters pay a reduced rate. Lead presenters will receive a registration code via email.

I registered for the conference but now I am unable to attend.  May I receive a refund?

Refunds (less processing fees) will be given for requests made through September 30th, 2016.  Please contact the conference co-chairs if you need to cancel your registration. Refunds will not be given after September 30, 2016.

I made a mistake when I registered on-line.  How can I correct it?

You may contact a conference registration and membership coordinator for assistance:

I don’t like to share personal information, such as registration information, online.  May I still attend the conference?

All registration will be online this year. All payment must be done on a credit card via Paypal. You do not need a Paypal account to securely make an online payment through Paypal. We do not offer paper registration.

I wish to pay the discounted member/conference rate, but I already joined earlier this year.  Can I still get the member/conference rate?

Yes. Log into the registration page using the same email address you became a member with. The system will recognize you as a member and unlock member registration prices for you.

If you need to renew your membership, please do so before registering for the conference to receive member prices.