Fall Conference FAQs

by bryank

What’s included?

What items are covered in the registration fee?

Two great keynotes, engaging breakout sessions, breakfast, lunch, coffee/tea and afternoon snacks, publishers’ exhibits, door-prize drawing, and alumni events. All conference attendees will also receive a conference folder with CEUs, a program booklet, and other conference materials.

What time should I arrive for the conference?

The 2018 general schedule is available here. We suggest you arrive during the registration and check-in window each day. That will give you plenty of time to get your registration materials, grab some breakfast, and find a seat for the keynote speaker.

What time does the keynote start?

Morning announcements and the introduction for the keynote speaker on Friday will begin at 8:30am. The keynote speaker will present from 9-10am.

Morning announcements and the introduction for the keynote speaker on Saturday will begin at 8:15am. The keynote speaker will present from 8:30-9:30am.

I can’t find my CEUs. How can I get a new copy?

All conference attendees will receive CEUs in their conference folders. Please keep track of your folders. If you lose your folder or CEUs, please contact MDE (mde.el@state.mn.us) for duplicate CEUs.

What items are not covered in the registration fee?

Thursday’s EL Coordinator and Migrant Coordinator meetings are not included in the registration fee. If you are interested in attending these meetings, you need to register separately.

What are the EL Coordinator and Migrant Coordinator meetings?

These meetings take place on Thursday and are organized by the Minnesota Department of Education.

The EL Coordinator’s Meeting is for K-12 English Learner Program Coordinators from Minnesota school districts and charter schools. The meeting will include updates from the Minnesota Department of Education related to English Learner programming and assessment as well as policy issues and other initiatives impacting English Learners in Minnesota.

The Migrant Education Program (MEP) Coordinator Meeting will highlight the Migrant Education Program in Minnesota.



I need to stay overnight. Is there a special rate for conference goers?

Yes. You can call and mention MELEd or the MinneTESOL conference. The cost for a single or double room at the Hyatt will be approximately $189/night. This rate is valid until two weeks before the start of the conference.



Are grants or scholarships available to cover registration fees or memberships?

Conference Volunteers

Up to 60 volunteers may receive registration reimbursement upon completion of 2 or 3 hour volunteer shifts during the conference. Volunteers will receive volunteer assignments via email around November 2nd.

To be eligible, applicants must fulfill one of the following roles: registration table, technology/room assistant, or silent auction table during the conference.

Interested volunteers need to register and pay for registration prior to volunteering at the conference. Eligible volunteers may receive reimbursement for  conference registration for the day of the conference for which they volunteer upon completion of 2-3 hour volunteer shift.

Due to volume of interest, the number of reimbursements given to members of a single institution will be capped at 5-6 volunteers. Reimbursements will be assigned on a first-come, first-served basis.


Travel scholarships

Conference attendees traveling over 100 miles to attend the conference are invited to apply for travel scholarships up to $250, to be used for travel and accommodations.  You must first register for the conference before applying for a scholarship.  These limited scholarships are available on a first-come, first-served basis to MinneTESOL members only; priority will be given to applicants who have not used the scholarship within the past three years, but all are encouraged to apply!


First-Time Presenter Scholarship

In order to encourage participating from exciting new contributors to our conference, we are offering a scholarship for first-time MELEd presenters (who are also MinneTESOL members). Members presenting at MELEd* for the first time are invited to apply for this scholarship upon acceptance to present at the conference. Scholarship winners will register and pay for their conference fee and after participating in the conference, coordinate with the conference co-chairs to receive reimbursement for one day’s registration costs.

*Members who have previously presented at MELEd, MinneTESOL, or MinneSLIFE are not eligible for this scholarship.



Do presenters need to register for the conference?
Yes. Presenters pay a reduced rate. No code is necessary-presenters may register using the designated category.

I registered for the conference but now I am unable to attend.  May I receive a refund?

Refunds (less processing fees) will be given for requests made through November 2, 2018.  Please contact the conference co-chairs if you need to cancel your registration. Refunds will not be given after November 2, 2018.

I made a mistake when I registered on-line.  How can I correct it?

Contact our conference registration and coordinator via admin@minnetesol.org

I need to register a group. How can I do this?

Groups of five or more from the same institution can register with a paper form before November 2, 2018. After the deadline, please follow the directions on the How to Register page.

I don’t like to share personal information, such as registration information, online.  May I still attend the conference?

All registration will be online this year. All payment must be done on a credit card via the secure Stripe system. You do not need a Stripe account to securely make an online payment.

I wish to pay the discounted member/conference rate, but I already joined earlier this year.  Can I still get the member/conference rate?

Yes. Log into the registration page using the same email address you became a member with. The system will recognize you as a member and unlock member registration prices for you.

If you need to renew your membership, please do so before registering for the conference to receive member prices.